We build AI systems that answer every call, eliminate no-shows, and reactivate lapsed patients, so you stop bleeding revenue and start filling chairs. Deployed in 5 days, not 5 months.
More conversations. More clients. A fuller calendar.Where the money leaks
Industry data from healthcare practices with 1-5 providers
of inbound calls go unanswered at the average practice
average lifetime value per patient lost to a competitor
of scheduled appointments become empty-chair no-shows
Every missed call is a patient your competitor books
The average med spa misses 30-40% of inbound calls. Each one is a $300-$1,200 treatment walking out the door — and they don't leave a voicemail. They Google the next name on the list.
Empty chairs with staff on the clock
10-15% of your appointments vanish to no-shows every month. Your injector is idle, your esthetician is scrolling their phone, and you're paying them both.
Your most profitable patients have gone silent
Patients who haven't visited in 90+ days are your highest-ROI reactivation opportunity. They already trust you. Nobody's reaching out to them because your front desk is drowning.
Everything your front desk can't do — running 24/7, without PTO or sick days.
Foundation
Patient growth engine
The core system that catches everything your front desk misses. One missed call recovered pays for the entire month. Ideal for solo practitioners, small clinics, single-location spas.
$497 – $997/mo
Replaces $3,200/mo in manual labor- Missed call text-back (under 60 seconds)
- Appointment reminder system (SMS + email)
- No-show reducer + automatic rebooking
- Post-visit review request automator
- Multi-step follow-up sequence engine
- GoHighLevel CRM setup + team training
- Website chat widget (captures leads 24/7)
- Patient intake form automation
Growth
Patient growth engine pro
Full AI-powered acquisition + retention stack. The robot that never sleeps, never forgets, never gets sick. Ideal for multi-provider clinics, telehealth practices, wellness centers.
$1,500 – $2,200/mo
Replaces $8,500/mo in staff + software- AI voice agent — answers calls 24/7/365
- Premium chat agent (med spa trained)
- SMS conversation agent
- Lead scoring + priority routing
- Lapsed patient reactivation campaigns
Enterprise
Custom AI infrastructure
Multi-location med spa groups and enterprise wellness networks. We build the machine, you scale it. Fully custom architecture.
Let's talk
- Multi-location unified dashboard
- Churn prediction AI
- Custom AI workflows
- Dedicated account manager
- 12-month priority support + maintenance
HIPAA: Not HIPAA-compliant by default. PHI must not enter GoHighLevel without the $297/mo HIPAA add-on + BAA. We configure this during deployment.
| Foundation | Growth | Enterprise | |
|---|---|---|---|
| Missed call text-back (under 60 seconds) | |||
| Appointment reminder system (SMS + email) | |||
| No-show reducer + automatic rebooking | |||
| Post-visit review request automator | |||
| Multi-step follow-up sequence engine | |||
| GoHighLevel CRM setup + team training | |||
| Website chat widget (captures leads 24/7) | |||
| Patient intake form automation | |||
| AI voice agent — answers calls 24/7/365 | — | ||
| Premium chat agent (med spa trained) | — | ||
| SMS conversation agent | — | ||
| Lead scoring + priority routing | — | ||
| Lapsed patient reactivation campaigns | — | ||
| Multi-location unified dashboard | — | — | |
| Churn prediction AI | — | — | |
| Custom AI workflows | — | — | |
| Dedicated account manager | — | — | |
| 12-month priority support + maintenance | — | — |
How it works
We handle everything. You answer a few questions and hand over system access.
Discovery call
15-minute demo. We map your current workflow, identify revenue leaks, and show you exactly what we'd build.
System design
We architect your automation stack, configure your CRM, and build every workflow custom to your practice.
Deploy + train
Systems go live. Your team gets a hands-on training session. We test every trigger, every message, every flow.
Optimize + scale
We monitor performance, refine messaging, and optimize conversion rates. You watch the numbers climb.
Plug in your numbers. See what you're leaving on the table.
About a 16x return on a $497/mo system. Estimates only.
Here's exactly what runs behind the scenes once we deploy — and what each one does for your bottom line.
Missed call text-back
When you can't answer, our system texts back within 60 seconds, collects their info, and books them. No more voicemail black holes where patients disappear forever.
Appointment reminders
SMS + email reminders at 48h, 24h, and 2h before every appointment. Patients confirm or reschedule with one tap. No phone tag required.
No-show reducer
If someone misses their appointment, the system follows up within minutes with a rebooking offer. Automatic, persistent, polite.
Review request automator
After every visit, a timed review request goes out via SMS. Directs happy patients to Google, catches unhappy ones privately before they post publicly.
Follow-up sequences
Multi-step nurture sequences that keep patients engaged between visits. Treatment reminders, seasonal promos, rebooking nudges — all personalized, all automated.
CRM setup + training
GoHighLevel configured for your practice. Pipelines, tags, automations, and a live training session so your team actually uses it — not another tool collecting dust.
Website chat widget
AI chat on your website that answers questions, captures leads, and books consultations 24/7. Trained on your services, your pricing, your availability.
Intake form automation
Digital intake sent before the appointment. Patient arrives, paperwork done. No clipboards, no data entry errors, no wasted first 15 minutes.
CASE STUDY - WB MED SPA
26 fragmented workflows consolidated into 8. Operations on autopilot in 30 days.
WB Med Spa was running disconnected systems across multiple locations. Manual follow-ups, missed appointments, tools that didn't talk to each other. We audited their entire operation and built a unified automation system that replaced the chaos.
“Nutricove streamlined and connected all of our wellness and medical spa businesses into one automated system. Everything runs smoother, faster, and with far less manual work. It's like hiring a full team that never clocks out.”Amber Lefton — Founder, WB Med Spa
If your Foundation system doesn't recover enough missed calls and no-shows to cover its monthly cost within 60 days, we'll keep optimizing at no charge until it does. We build infrastructure, not invoices. If the system doesn't work, we don't deserve your money.